School Administrator - Level 3 - Coastlands CP School

Salary: Grade 5 - £26,403 - £27,694 pro rata

Coastlands CP School is a small, friendly community school nestled in the Pembrokeshire countryside. We are looking for an organised, proactive, and enthusiastic School Administrator to support the smooth running of our school.

About the Role:

Under the guidance of senior staff, you will be responsible for a wide range of administrative, financial, and organisational tasks, including:

• Managing manual and computerised record systems.
• Handling complex reception and visitor matters.
• Organising school trips, events, and supporting the Governing Body.
• Completing and submitting forms and returns to external agencies.
• Assisting with payroll administration and financial procedures.
• Monitoring budgets, managing stock, and supporting procurement.
• Providing advice and guidance to staff, pupils, and visitors.

What We're Looking For:

• Experience in developing and managing administrative systems.
• NVQ Level 3 or equivalent qualification/experience in a relevant discipline.
• Strong ICT skills and ability to use complex systems.
• Excellent organisational and communication skills.
• Ability to work constructively as part of a team and relate well to children and adults.

Proposed Hours:

Initially we are proposing that this role is for 18 hours spread across Monday - Friday.

Grade 5 - £26,403 for 18 hours per week term time only for 45.8 weeks per annum equating to £11282.84 pro rata rising to 46.8 weeks, £11529.19 pro rata per annum after 5 years' service.

How to Apply / Find Out More:

Please refer to the attached job description for full details of the role and responsibilities. If you would like to find out more about this post, please telephone the school on 01646 636340.

Please refer to the job description above for more details on this vacancy and the person specification.

Employment Checks

This post is subject to a DBS disclosure check.

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Guidance Note: Use of AI and Accuracy of Information:

• We understand that applicants may choose to use tools such as generative AI to support the preparation of their application. While the use of such tools is permitted, it remains the applicant's full responsibility to ensure that all information submitted is factually accurate, truthful, and representative of their own skills, experiences and qualifications.
• Providing information that is false, misleading, or exaggerated, regardless of whether it was generated by AI or not, may result in disqualification from the recruitment process or dismissal if discovered after appointment.
• By submitting this application, you confirm that all content provided is accurate and submitted in good faith.

Safeguarding

Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council's Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

• Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing hrsystemsteam@pembrokeshire.gov.uk .
• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing Recruit@pembrokeshire.gov.uk .
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.