Minute Clerk – Governors’ Support Services

Salary: Grade 3 Casual Rate - £13.28ph (£11.79 basic rate + £1.49 holiday rate)

**THIS POST IS RESTRICTED TO INTERNAL APPLICANTS ONLY**

Introduction

The aim of this role is to support governing bodies that purchase the Governors' Support Service (GSS) Service Level Agreement (SLA) by taking notes at meetings and producing a formal record in the form of minutes. The minute clerk is a key support to GSS in remaining compliant with statutory requirements and by joining the team you will be helping to ensure the Local Authority meets its legal obligation to provide an effective clerking service to governing bodies.

Minute clerk responsibilities

• To attend allocated governing body meetings and take notes and produce a formal record in the form of minutes.
• To convey advice and information to governing bodies and committees as provided by members of the GSS team.
• To provide timely feedback to the service manager on any urgent matters arising from governing body meetings.
• To undertake training as required to meet the needs of the role and the team.

Governing body meetings

Most governing body meetings are held at the end of the school working day, so you must be available at this time and have your own vehicle to travel to meetings at schools. You will be typing minutes at home and need access to a laptop and the internet. The final minutes will require accurate language and sentence construction. Full training will be given on what is needed, but good IT/keyboard and language skills are essential.

Pay and expenses

The salary for a casual minute clerk is Grade 3 and approximately £13.28 per hour. Travel expenses can also be claimed. A timesheet is required to be completed.

How do I express an interest?

Complete the application form and send it to david.thompson@pembrokeshire.gov.uk

Please refer to the job description for more details on this vacancy and the person's training.

Employment Checks

This post is subject to a DBS disclosure check.

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Safeguarding

Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council's Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

• Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing hrsystemsteam@pembrokeshire.gov.uk .
• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing Recruit@pembrokeshire.gov.uk .
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2023.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.