THE DETAILS:
  • Location: Ysgol Foelgron, Mynytho,
  • Contract: Permanent
  • Salary Type: Not Supplied
  • Language: Welsh
  • Closing Date: 14 November, 2023 12:00 AM

This job application date has now expired.

Clerk to the School Governors Ysgol Foelgron

Gwynedd Council
Details
Job Advertisement

YSGOLION CYNRADD

YSGOL FOEL GRON (Cynradd Oedran 3-11)

Yn eisiau: 1af o Ragfyr 2023 (neu cyn gynted â phosib wedi hynny)

CLERC LLYWODRAETHWYR

Telir cyflog ar GS2 pwyntiau 3-4 sef £929 - £947 y flwyddyn (pro rata) yn ôl profiad a chymhwyster ar gyfer y swydd Clerc Llywodraethwyr.

ORIAU CLERCIO LLYWODRAETHOL (GS2) CYNRADD

Paratoi ymlaenllaw cyn cyfarfod 3 awr bob cyfarfod

Cofnodion a gohebu wedi cyfarfod 7.5awr bob cyfarfod

Cyfarfod 2 awr

Cyfanswm oriau fesul cyfarfod 12.5awr

12.5awr x 6 cyfarfod = 75 awr

Gweinyddiaeth - DBS,buddiannau, Cyrsiau Llywodraethwyr, Etholiadau, Aelodaeth, Rhestr Polisiau

7.5 awr mewn blwyddyn

Gweinyddu =7.5 awr

Yn ychwanegol i hyn telir 2 awr ar gyfer hyfforddiant

Cyfanswm oriau = 84.5awr

Disgwylir i'r ymgeisydd fod â sgiliau cyfrifiadurol o safon uchel. Mae'r gallu i gyfathrebu'n effeithiol trwy gyfrwng y Gymraeg a'r Saesneg yn hanfodol ar gyfer y swyddi yma.

Gwahoddir unrhyw rai sydd â diddordeb a/neu sydd angen gwybodaeth ychwanegol i drafod yn anffurfiol gyda'r Pennaeth, Ms Kelly Jones (Rhif Ffôn 01758 740567 ) e-bost: Kelly.Jones@foelgron.ysgoliongwynedd.cymru

Mae ffurflenni cais ar gael i'w lawr lwytho ar dudalen Swyddi Dysgu ar wefan Cyngor Gwynedd ac i'w ddychwelyd i'r cyfeiriad isod:-.

Pennaeth Ysgol Foel Gron

Mynytho

Pwllheli

LL53 7RN

DYDDIAD CAU: 14/11/2023

Bydd y Cyngor yn gofyn am ddadleniad gan y Gwasanaeth Datgelu a Gwahardd ar gyfer yr ymgeisydd llwyddiannus.

(This is an advertisement for the post of a Governors Clerk at Ysgol Foel Gron, for which the ability to communicate through the medium of Welsh and English is essential).

Mae'r awdurdod hwn wedi ymrwymo i ddiogelu a hyrwyddo lles plant a phobl ifanc ac mae'n disgwyl y bydd pob un o'i staff a'i wirfoddolwr yn rhannu'r ymrwymiad hwn. This authority is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Person Specification

QUALIFICATIONS AND RELEVANT TRAINING
ESSENTIAL
A sound educational background.
Level 2 or equivalent qualification.
The successful applicant is expected to complete the qualification/training for Governors' Clerks within one year of the appointment date.

DESIRABLE

A recognized qualification or previous experience in administration.
Previous attendance at governor training courses.

RELEVANT EXPERIENCE
ESSENTIAL

Previous experience of taking minutes at meetings for committees, societies or clubs.

DESIRABLE

An awareness of the School Governance field.
Experience of working effectively with other workers at all levels.

SKILLS AND SPECIALIST KNOWLEDGE
ESSENTIAL

Strong communication skills in Welsh and in English with the ability to communicate effectively.

DESIRABLE

A knowledge of the organization of School Governing Bodies.
Experience of using Microsoft Office software and the internet.

PERSONAL ATTRIBUTES
ESSENTIAL

The ability to co-operate and work as part of a team.
The ability to work and achieve set targets.
Effective communication skills and the ability to be proactive.

DESIRABLE

-

LANGUAGE REQUIREMENTS

Speaking and Listening - Higher

Able to maintain a fluent conversation on a number of various everyday subjects, and discuss cases involving the field of work.
Able to follow a discussion in Welsh, in Clear Welsh, on familiar matters relating to the post. Able to contribute to the conversation and answer questions.

Reading and Understanding - Higher
Understand everyday correspondence on familiar issues at work.
Understand longer reports in Clear Welsh and be able to pick up the main points. (help may be required with the vocabulary).

Writing - Higher
Understand everyday correspondence on familiar issues at work.
Understand longer reports in Clear Welsh and be able to pick up the main points. (help may be required with the vocabulary).

Job Description

JOB PURPOSE

Ensure that the people of Gwynedd are at the heart of everything we do.

To provide clerical support to the School Governing Board.

Administer and support the work of the governing body in accordance with authority guidelines, working effectively with the Chair of Governors and the Head teacher.

This authority is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment

RESPONSIBILITY FOR RESOURCES

(e.g. staff, finance, equipment)




MAIN DUTIES AND KEY TASKS

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Collaborate with the Chairperson and Head Teacher on the agenda content for meetings, providing background papers for those meetings - five working days prior to the meeting.

Prepare and send the agenda to members of the Governing Body - five working days prior to the meeting.

Check with the Chairperson any matters acted upon between meetings and which need to be reported to the Governing Body.

Attend meetings of the full Governing Body as well as the statutory sub-committees and take appropriate minutes (up to 6 meetings annually). The Clerk may claim payment for additional meetings and any meeting that runs over 2 hours.)

- It is statutory that a Governing Body holds at least one meeting of the full body per term.

- Formal Governor and Parents Meeting if required, following parent petition

- Statutory sub-committees if required for additional payment if 6 meeting have taken place

Ensure that the Governing Body determines dates for meetings in advance and that this information is made known to the Local Authority (LA).

Produce and send draft copies of the minutes to the Chairperson and Head Teacher before producing a finalized version to be sent to all members of the Governing Body and to the LA.

Record Governors' attendance at meetings and notify any Governor who is at risk of being disqualified due to non-attendance.

Keep a record of each Governor's term of office and contact the LA on occasions when a term of office ends or when there are resignations.

Correspond on behalf of the Governing Body, as required.

Keep in order all minutes, correspondence and other documents relating to the work of the Governing Body.

Assist the Chair and Governing Body to prepare an Annual Report to Parents.

Attend and take minutes at the Formal Governor and Parents Meeting if required.

Assist the Governing Body to provide evidence for the Quality Awards for Governing Bodies.

Attend courses organized for Governors' clerks, and complete the mandatory course for new clerks. Distribute

information about training to the Governing Body, and keep a record of the governors' attendance.

Keep a current record of all governors that need to attend mandatory training. And notify any governor who is

at risk of being disqualified due to non-attendance of a mandatory course.

The Clerk should ensure that Governors CRB Certificates are current and Declaration of Interest forms are

completed annually.

Responsibility for self-development.

Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted

in the Health and Safety at Work Act 1974 and the Council's Health and Safety Policy.

Operate within the Council's policies and procedures in relation to equal opportunities and equality.

Responsibility for information management in accordance with the Council's information Management

standards and guidelines. Ensure that personal information is handled in compliance with Data Protection

legislation

The above list of duties is only an outline. The post holder will be expected to undertake any other duties relevant to the nature and scale of the post, in accordance with Reasonable requests from the Line Manager.

SPECIAL CIRCUMSTANCES (e.g. the need to work unsociable hours, special working arrangements, etc.)

- Required to work unsociable hours as Governing Body meetings are mainly held in the evening

- Required to minute at least 6 meetings annually, individual Governing Boards may require additional meetings at an extra cost

- Required to minute at sub-committees at an extra cost

- Required to minute at Formal Governor and Parents Meeting if required, following parent petition

GOVERNOR CLERK HOURS (GS4) PRIMARY

Preparation before meeting 3hrs per meeting

Preparation of minutes and correspondence 7.5hrs per meeting

Meeting 2 hrs

Total hours per meeting 12.5hrs

12.5hrs x 6 meetings = 75 hrs per annum

Annual Administration (7.5 hrs) - DBS, Governor Interests, Courses, Governor Elections and Nominations, Membership, School Policy lists

Administration = 7.5 hrs

In addition the annual wage includes 2 hours pay for training

Total hours = 84.5 per annum

NOTE

-6 Governor meetings annually

-A Governor Meeting should last no more than 2 hours, should any meeting over-run-the Clerk may claim overtime.

-Should the Governing Board require the Clerk in any sub-panel or more that 6 meeting per annum, the Clerk can claim overtime.