Assistant Procurement Manager

Salary: £33,850 - £39,375 / year

Assistant Procurement Manager
Application Deadline: 22 October 2024

Department: Finance

Employment Type: Permanent

Location: Graig Campus

Reporting To: Procurement Manager

Compensation: £33,850 - £39,375 / year

DescriptionThe Board of Directors of Coleg Sir Gar and Coleg Ceredigion are committed to appointing the very best staff who achieve excellence in their work. Working to the values and behaviours that underpin the strategic plan and business of the institution, the College seeks staff that display creativity and innovation, whilst driving their own performance, and the performance of others, to provide the very best experience and service to learners.

This is an exciting opportunity to join our dynamic and expanding procurement team within the UWTSD Group. The role is designed to advance procurement activities while also serving as a key deputy to the Procurement Manager, with responsibilities that include deputising when needed and contributing to high-level decisions.

About the roleThis key role involves collaborating closely with the Procurement Manager to oversee compliance with the group's procurement policies and financial regulations, while managing the delivery of robust contract management and procurement support. The position offers a wide-ranging scope and requires flexibility and creativity to deliver exceptional service to various departments, institutes, and external contacts, often under tight deadlines. Responsibilities include deputising for the Procurement Manager at internal and external meetings, including HEPCW/CPC events, as needed. The post holder will play a significant role in planning, implementing, and managing main contracts with suppliers, addressing procurement actions and commercial risks, and ensuring value for money while creating savings opportunities.

The ideal candidate will have experience in an office environment performing procurement duties, with proven experience in supervising staff and drafting specifications. Essential skills include strong procurement knowledge, excellent IT and organisational skills, and meticulous attention to detail. They should be capable of managing their workload efficiently, maintaining high standards under pressure, and handling conflicting demands effectively.

Effective communication skills with a range of stakeholders, both internal and external to the group, are crucial. The candidate should be able to work flexibly under pressure with minimal supervision, use their initiative to manage multiple tasks and determine priorities to meet deadlines, and show a willingness to learn and apply new systems.

Skills Knowledge and ExpertiseEssential Criteria:

• Registered with CIPS or currently studying or agree to studying within 12 months of employment a diploma in Procurement & Supply chain
• An understanding of Public Procurement Legislation including experience of offering advice and guidance to customers on related compliance matters;
• A proven track record of managing high-value projects from feasibility to implementation across a range of goods and services.
• Experience of creating documentation and providing associated training;
• Effective organisational skills and demonstrable attention to detail
• Analytical skills being able to input, extract and manipulate data, contributing to statistical returns;
• Exceptional IT skills, including advanced proficiency in Excel
• Ability to assess outcomes and produce high-level reports;
• Able to work as part of a team and in partnership with others.
• Positive approach to learning and development
• Demonstrates self-motivation and ability to work unsupervised
• Ability to travel to all campuses and stakeholder meetings

Desirable Criteria:

• Full Corporate member of the Chartered Institute of Purchasing and Supply
• Experience working within a procurement environment
• Experience with a variety of procurement-related tools and techniques, including category and demand management, vendor appraisal, supply positioning, and sustainable procurement practices.

Welsh Language Requirements:

• Welsh Oracy (Listening/Speaking) - Level 0/1
• Welsh Literacy (Writing/Reading) - Level 0/1

Persons are welcome to apply for posts in Welsh and applications made in Welsh will not be treated less favourably than an application made in English.

For an informal conversation or meeting about this role, please contact Tom.braddock@colegsirgar.ac.uk.

Benefits

• You will receive 28 days holiday, plus bank holidays and five closure days which totals at 41 days holiday per year. You also receive an additional 4 days after 5 years service.
• Extremely generous pension scheme with employer contributions of 20%.
• Salary Sacrifice EV Car Scheme
• Award-winning professional learning and development programme.
• Cycle to work scheme
• Free on-site car parking
• Online and instore retail discounts