School Support Assistant (Term Time)

Salary: GBP 22,025.00 - 23,792.00 per year

Details
Job Advertisement

This is a post in the Education Business Centre, which is a service within the Education Department of Gwynedd Council.

This is a good opportunity to join a team of other administrators who support Gwynedd's primary schools.

The role offers various work experiences and is a good opportunity to develop yourself in the administration field.

The successful candidate would be responsible for providing administrative support to a specific number of primary schools in Gwynedd.

The Education Business Centre is located at the Council's offices in Pwllheli.

Following a period of approximately 6 weeks training, which would take place in the office in Pwllheli, the successful candidate would then be able to work a hybrid system which would be a mixture of working at home as well as working in the office in Pwllheli.

We are very flexible in terms of the ratio of working from home to working in the office but do expect staff to work at least 2 days every week in the office during term time.

We offer a flexible working plan where it is possible to accumulate flexible hours and exchange it for time off work.

The job is school term (41 weeks) with the need to work up to 10 days a year during the school holidays.

Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.

( Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)

For further information about this post please contact Eirian Wrench on 01758 704114

Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

E-Mail: Swyddi@gwynedd.llyw.cymru

CLOSING DATE: 09/05/2025

If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.

Person Specification
Personal attributesEssential
Be a member of a team and possess the ability to collaborate well.Be prepared to be flexible to cover when necessary within the team.

Be committed to safeguarding and promoting the welfare of children and young people.
Desirable
Effective communication, showing initiative (able to see work).
Qualifications and relevant trainingEssential
Experience of working or a recognised qualification in one of the following fields:

Administration/Information Technology/Business/Finance
Desirable
Equivalent to NVQ3 in administration or other relevant qualification.

IT qualifications relevant to the post.
Relevant experienceEssential
Previous administrative work undertaken.

Experience of working as part of a team.
Desirable
Extensive awareness of the work of the Education Department and Schools.

Experience of financial work.
Skills and specialist knowledgeEssential
Good communication skills - oral and written.

Familiar with Microsoft Office 2016 software.
Desirable
Experience of working on SIMS and FMS systems.

Awareness of internet use.
Language requirementsListening and Speaking - Higher
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.
Reading and Understanding - Higher
Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.
Writing - Higher
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).

Job Description
Purpose of the post
• Ensure that the people of Gwynedd are at the heart of everything we do.

• Support the effective management of Gwynedd primary schools by ensuring an administrative and financial service of quality.

• This Authority is committed to safeguarding and promoting the well-being of children and young people, and expects all its members of staff and volunteers to share this commitment.
Responsibility for functions
• Laptop and communication equipment.
Main duties
The main purpose of the post is to provide a quality administrative and financial service to a cluster of primary schools in Gwynedd.

To provide first class administrative support to the schools in accordance with the Service Level Agreement and the services in which the schools have invested in. The Assistant will contribute positively to the ethos/work and general objectives of the schools and the Education Business Centre.

The Assistant will be responsible for working independently, showing initiative and creativity in dealing with all aspects of the job. Work should be planned and prioritised on a daily basis to achieve tight timetables while adhering to details and accuracy when completing the following tasks:

Finance:

• Process schools' orders and invoices, ensuring compliance with the Council's financial regulations.

• Take a lead role in budget planning, monitoring and evaluating, including reconciling expenditure, updating budget information and preparing budget reports as required.

• Open and close the financial year.

• Receive cheques and invoices from schools' Funds and process them.

Use the SIMS.net programme to:

• Prepare the pastoral structure of classes;

• Input pupil information;

• Prepare the Annual School Census and the Attendance Census;

• Receive and transfer electronic files (CTF);

• Produce the School Workforce Annual Census (SWAC) Report;

• Administer the Pupil Level Annual School Census (PLASC);

• Prepare and Administer baseline assessment processes and KS1/KS2 pupil assessment processes;

• Produce pupils' annual reports;

• Input personnel/staffing information;

• Produce monthly milk reports for the schools;

• Produce monthly dinner reports for the Ancillary Service.

Schoolcomms System

• Administer the process of paying for school meals as required;

• Set and receive online payments, assist parents with making payments and oversee payments that are made online, as required.

Supply Teachers

Arrange supply teachers at short notice to cover during the absence of the school's teachers.

Governors

• Collate minutes, membership, Headteacher's reports, annual report and school handbook in a timely manner in conjunction with the Clerk of Governors or School Clerk.

• Prepare documents for the nomination and election of the school's Governing Body.

Schools' Telephone Calls and Officer Telephone Calls Answering System

• Receive telephone calls professionally and ensure that they are transferred to the school by following an agreed procedure.

• Deal with the voicemail system.

• Deal with the phone calls of Officers of the Schools Service, assist in any emergency, log and transfer messages.

Pre-paid Envelopes

Process schools' orders for pre-paid envelopes.

Other

Assist the Leader and Deputy Leader in leading and training new School Support Assistants.

Support the administrative staff of other schools in order to improve their systems and the support given to the Headteacher.

Respond to enquiries and resolve general problems on behalf of the Headteacher.

Check the DBS forms of school staff, check and record details of their evidence and ensure that the documentation is valid and current, as required.

• Responsibility for self-development.

• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council's Health and Safety Policy.

• Operate within the Council's policies in relation to equal opportunities and equality.

• Responsible for managing information in accordance with the Council's information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.

• Commitment to reducing the Council's carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council's Carbon Footprint.

• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.

• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.
Special circumstances
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