Essential Skills Administrator

Salary: Grade 5 - £26,403 - £27,694

Full time Essential Skills Administrator required - Grade 5

To be responsible for the administration of ES/ESOL provision throughout the County with specific responsibility for administrative functions, including reception, keyboard/computing skills, filing, and dealing with telephone enquiries.

To administer ES/ ESOL finances in line with Pembrokeshire County Council's financial regulations

To input and process financial and course-related data, including the provision of accurate and timely statistical returns

To assist exam administrator with examination entries/results onto the database and with Agored Cyrmu

To provide adult guidance and advice to students, (signposting/networking with Careers Wales and Pembrokeshire College)

To assist in the preparation and promotion of brochures and leaflets in respect of activities and services provided by Education and Community Services.

To collate, record and code individual tutors pay claims on a monthly basis

To assist with the marketing and promotion of new activities/classes as appropriate

Maintain student data and database.

To undertake any reasonable other duties as required by the Director of Education

To pay due regard to relevant health & safety legislation and maintain a safe working environment

Appropriate professional clerical/administrative/secretarial qualifications; qualification to Accounting Technician level or equivalent would be an advantage

A sound knowledge of book-keeping/accountancy/banking procedures Numeracy, accuracy and a methodical approach to work

Keyboard skills and a working knowledge of spreadsheets and other tools used for the

analysis of financial and other data

Must be able to communicate effectively with students, tutors, community representatives and external agencies

Must be able to work without supervision, use initiative and complete tasks within set deadlines

Some knowledge of Community Issues or issues relating to ESOL would be desirable

Possession of a full driving licence and access to own transport would be an advantage

Please refer to the job description above for more details on this vacancy and the person specification.

Employment Checks

This post is subject to a DBS disclosure check.

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Safeguarding

Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council's Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing hrsystemsteam@pembrokeshire.gov.uk .

• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing Recruit@pembrokeshire.gov.uk .
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.