Clerical Assistant (School Staff)

Salary: Gweler Hysbyseb Swydd

Details
Job Advertisement

(This is an advertisement for the post of a permanent General and Curricular Administrative Support Assistant at Ysgol Friars, Bangor for which the ability to communicate through the medium of Welsh and English is essential).

Mae'r awdurdod hwn wedi ymrwymo i ddiogelu a hyrwyddo lles plant a phobl ifanc ac mae'n disgwyl y bydd pob un o'i staff a'i wirfoddolwr yn rhannu'r ymrwymiad hwn.

This authority is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The Council will require a Disclosure and Barring Service Certificate for the successful applicant before they can start at the school.

If you would like support to apply, Gwaith Gwynedd is available to help Gwynedd residents get into work - for more information click here .

Person Specification
Qualifications
ESSENTIAL

- Educated to GCSE level with a minimum of a grade C (or equivalent) at either Welsh (first language) or English (F)

DESIRABLE

- Vocational qualifications relating to software use (F)

- Evidence of continuing professional development (F)

- Formal further education qualification and /or degree in relevant discipline

Experience
ESSENTIAL

- Working knowledge of Microsoft Office programmes (F/I)

- Information gathering and analysis (F/I/R)

- Awareness of principles behind Data Protection and GDPR (F/I)

DESIRABLE

- Working in an educational environment (F/I)

- Experience of SIMS software (F/I/R)

- Experience of VLE usage (F/I)

- Experience of working in data management (F/I)

- Experience of general office and administrative work (F/I/R)

- Experience of institutions of higher education (F/I)

Skills
ESSENTIAL

- Good ICT skills. (F/I/R)

- Ability to focus on detail and accuracy when compiling reports. (F/I)

- Excellent communication skills (F/I/R)

- Excellent organisational and planning skills including the ability to be flexible in order to achieve targets. (I)

- Ability to work to deadlines. (I/R)

- Ability to form good working relationships with colleagues and external bodies. (I/R)

- Enthusiastic, innovative and forward-looking. (F/I)

DESIRABLE

- Ability to work with a diverse team of staff. (F/I)

- Ability to work to professional standards, to maintain confidentiality, to develop effective working relationships, think independently and make judgements and to influence others through persuasion/ discussion (I)

- Ability to work as part of a team, to take direction and to use initiative to prioritise work (I/R)

- Have good verbal and written communication skills when dealing with colleagues, pupils, parents or external agencies (F/I)

- Ability to develop new skills and make use of unfamiliar software programmes (I/R)

- Ability to communicate effectively through the medium of Welsh (F/I/R)

Evidence assessed from: Application Form: (F) Interview: (I) References: (R)

Job Description

JOB DESCRIPTION:

General and Curricular Administrative Support Assistant

Grade: GS2 (3-4) 37 hours per week.

PURPOSE:

Provide assistance and support for the school's administration team for learner

groups and academic year groups.

CYFRIFOL I: Under the guidance of the Senior Leadership Team and accountable

to the School Business Manager and Office Manager.

DISCLOSURE LEVEL: Enhanced

MAIN DUTIES AND RESPONSIBILITIES:

• Provide assistance and support in the efficient and effective day to day

organisation of academic year groups and associated administrative tasks

• Assist with the organisation and preparation of materials for events such

as Parents Evenings, Open Evenings and Induction Days, including liaising

with the IT Manager and their assistant for virtual online sessions

• Produce attendance figures and behaviour logs as required for the Head of

Year and send out letters and maintain an attendance spreadsheet with

actions taken

• Assist with the arrangements for admissions to the school

• Provide assistance with lockers, including the allocation of keys and

banking of deposits

• Producing and manipulating data and reports as required

• Under direction, to liaise effectively to ensure that information is shared

appropriately

• Liaise appropriately with form tutors regarding all relevant administrative

issues

For Faculty support:

• Use SIMS and Microsoft Office programmes such as Word, Excel,

PowerPoint etc to prepare documents and presentations and to develop

and maintain data bases

• Assist in the development and reproduction of materials for a faculty under

the direction the of the Head of Faculty as well as members of the Faculty

Management Team when so required

• To assist in the photocopying, stapling, laminating, and binding of

materials

• Help to keep notice boards up to date

• Maintain records

• Take notes and produce minutes of meetings

• Respond appropriately to telephone and electronic messages

• Support and assist with the discrete preparation, reproduction, collation

and filing of documents

• Assist in liaising and fostering links with external agencies and various

curriculum areas of the school

Other responsibilities

• To ensure all duties and responsibilities are discharged in accordance with

the school's health and safety at work policy

• To participate in the school's appraisal scheme, ensuring that

performance standards and targets are set and met within the agreed

timescale

• Liaise with and complete work for staff of the school

• General office duties to include but not limited to answering phone calls

and queries, emails, printing, supporting visitors on site, dealing with

pupils and parents/carers.

• To undertake any other reasonable duties as directed.

The list of responsibilities above is not exhaustive, administrative staff may

be asked to undertake all reasonable additional duties as directed by SLT or

their line manager.

The job description and allocation of particular responsibilities may be

amended by agreement from time to time.