Administrative Assistant - Level 1 - Johnston CP School

Salary: Grade 2 - £24,413 pro rata

Administration Assistant (Permanent)

Location: Johnston CP School, Pembrokeshire
Hours: Monday to Wednesday, 08:30 - 15:30
Contract Type: Permanent
Grade: Level 1

About the Role

We are seeking a dedicated and organised Administration & Organisation Assistant to join our team at Johnston CP School. This is a fantastic opportunity to play a key role in supporting the smooth running of our school by providing essential clerical, administrative, and organisational support.

Key Responsibilities

• Undertake reception duties, including answering routine telephone and face-to-face enquiries and signing in visitors.
• Assist with pupil welfare and first aid duties, liaising with parents and staff as needed.
• Provide general clerical support such as photocopying, filing, emailing, and completing routine forms.
• Maintain manual and computerised records and management information systems.
• Undertake typing, word processing, and other IT-based tasks.
• Sort and distribute mail and assist with routine administration (e.g., registers, school meals).
• Operate office equipment and ensure secure storage of supplies.
• Undertake routine financial administration, such as collecting and recording dinner money.

What We're Looking For

• Experience in general clerical or administrative work.
• Good numeracy and literacy skills.
• Basic IT and keyboard skills, with the ability to use office equipment effectively.
• Knowledge of first aid (or willingness to undertake training).
• Ability to work constructively as part of a team and relate well to children and adults.

Why Join Us?

You'll be part of a supportive school environment that values teamwork and professional development. We offer training opportunities and encourage participation in learning activities to help you grow in your role.

Interested?
Apply now to become an integral part of our school community and help us deliver an excellent experience for pupils and staff.

Grade 2 - £24,413 for 21 hours per week term time only for 45.8 weeks per annum equating to £12,171.19 pro rata rising to 46.8 weeks, £12,436.94 pro rata per annum after 5 years' service.

Employment Checks

This post is subject to a DBS disclosure check.

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Guidance Note: Use of AI and Accuracy of Information:

• We understand that applicants may choose to use tools such as generative AI to support the preparation of their application. While the use of such tools is permitted, it remains the applicant's full responsibility to ensure that all information submitted is factually accurate, truthful, and representative of their own skills, experiences and qualifications.
• Providing information that is false, misleading, or exaggerated, regardless of whether it was generated by AI or not, may result in disqualification from the recruitment process or dismissal if discovered after appointment.
• By submitting this application, you confirm that all content provided is accurate and submitted in good faith.

Safeguarding

Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council's Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

• Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing hrsystemsteam@pembrokeshire.gov.uk .
• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing Recruit@pembrokeshire.gov.uk .
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.