Exams Administrator CC/3109

Salary:  £26,582 - £27,120

Job Description and Person Specification

Coleg Cambria: An Introduction
At Coleg Cambria, our aim is to be an exceptional institute of education.

We provide a warm welcome to all students and staff to make Coleg Cambria a place you want to be a part of. To ensure our students get the best experience and results they can, we make sure the people employed with us are happy. We nurture a positive work environment, a constantly expanding and improving workforce, and offer the opportunity to challenge yourself. On top of all that we have a wide range of benefits to make sure our employees feel valued, including generous annual leave, a great pension package, discount membership to our on-site gyms, salons, and professional training restaurants.

Our 5 Campuses situated in the stunning North Wales area are constantly expanding and evolving. With strong relationships with multiple companies in the area we help give our students the best start to their careers and help the local economy thrive. Wales has a strong and proud culture we continue to grow these important values by being committed to raising the Welsh language profile. We are very proud of what we have built here and we are now looking for someone to enhance our already exceptional workforce.
Job Summary
Exceeding expectations through education, innovation and inspiration...

Role Title: Exams Administrator

Location: Deeside

Contract Type: Permanent, Full Time

Salary: £26,582 - £27,120

Coleg Cambria is seeking a dedicated and detail-oriented Exams Administrator to join our team at the Deeside site. In this role, you will be responsible for the administration of the Exams Department, ensuring compliance with examination board procedures and enhancing the quality of our data and services. Key responsibilities include managing learner registrations, examination entries, and claims to meet the needs of students and exam boards. You will also assist with the conduct and invigilation of exams, maintaining the security of examination materials to ensure full compliance with regulations.

The successful candidate will maintain effective relationships with designated examination boards, ensuring adherence to their administrative procedures. You will be responsible for disseminating information to staff and students about examination procedures and regulations, and maintaining accurate records of examination entries, timetables, attendance, results, and achievement data using electronic systems. Additionally, you will assist in collating results and other relevant information for various stakeholders, including managers, employers, and college departments.

We are looking for someone who can support learners and other stakeholders professionally and approachably, both face-to-face and through various communication methods. A basic knowledge of GDPR is essential to ensure all data processing and sharing is compliant. If you are organised, proactive, and committed to providing excellent service, we would love to hear from you.

Essential Requirements

• Level 2 English and Maths qualifications (or equivalent) at Grade 4 (C) or above
  
• NVQ Level 2 Business Administration or equivalent
  
• Recent administrative experience in a busy office environment
  
• Accurate data entry into a Management Information System
  

Welsh skills are desirable for this specific post. We are seeking candidates who can help us grow our bilingual provision and service.

Coleg Cambria aims to actively promote and embed the Welsh language and culture. We are committed to providing opportunities and support for our colleagues to develop their Welsh language skills in both formal and informal settings. This includes access to tailored Welsh language training plans as well as incentive payments for bilingual delivery and services.

We highly encourage applications in Welsh. An application submitted in Welsh will not be treated less favourably than an application submitted in English.

Application forms, explanatory material, information about the interview process and assessment methods and job descriptions all available in Welsh.

Coleg Cambria is a 'Disability Confident' Employer.

We are building a college that reflects the vibrant, diverse community we serve. We warmly welcome and encourage applications from individuals of all backgrounds, particularly those from underrepresented groups.

Coleg Cambria is committed to safeguarding all learners, and we expect every member of staff to share this commitment.

This role is covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order and is classed as regulated activity. It therefore requires an Enhanced DBS with Barred List check, and applicants must disclose all cautions and convictions, including spent ones. It is an offence to apply if you are barred from working with children. Disclosure will not automatically prevent employment; a risk assessment will be carried out however we may deem some convictions / cautions as unsuitable to work with children.

Depending on the position, successful candidates may also need to register with the Education Workforce Council.

Roles are normally advertised with a salary range. If you are offered a role at the college, relevant experience will be taken into consideration to determine your starting salary.

Please be aware that Coleg Cambria reserves the right to close our vacancies earlier than the listed date if we have received a high level of applications. We would recommend that if you wish to be considered that you complete the application as promptly as possible.

Benefits
Excellent Pension Scheme(s)

Generous Annual Leave Entitlement

On site nursery provision at our Deeside site

Discounts on a Range Of College Evening Courses

Access to A Wide Range of E-Learning and Professional Development

Discounted Gym Membership

Excellent Sports and Fitness Facilities

Free Parking on All Sites

Cycle Scheme

Discounted Rates for Hairdressing and Beauty Treatments

Discounted Rates for Restaurants

Enhanced maternity, adoption and paternity leave