General and Curricular Administrative Support Assistant - Ysgol Friars

Salary: Gweler Hysbyseb Swydd

Details
Job Advertisement

Wanted For: 1 September 2026

GENERAL AND CURRICULAR ADMINISTRATIVE SUPPORT ASSISTANT

PERMANENT POSITION

Working hours: 37 hours.

(39 weeks per year, which is a school term plus 5 days INSET)

Applications are invited from enthusiastic individuals to work with a dedicated and energetic team.

Pay Scale: Salary is paid in accordance with the Working Conditions for Local Government Employees, GS2 Scale, point 4 (£21,682 - £21,974) according to experience and qualification.

The applicant will need to meet the linguistic level set out in the Person Specification.

Anyone interested or requiring further information is invited to get in touch to discuss informally with Clare Houston, Office Manager. Telephone: 01248 364905

Applications for this post can be submitted online on Gwynedd Council's website or an application form is available from the Project Lead, Miss Bethan Roberts, Ysgol Friars, Lon y Bryn, Bangor, Gwynedd, LL57 2LN. Telephone: 01248 364905.

e-mail: pennaeth@friars.ysgoliongwynedd.cymru

The Council will require a copy of the disclosure from the Disclosure and Barring Service from the successful candidate before they can take up this post.

CLOSING DATE: 10.00am FRIDAY, 7 th AUGUST, 2026.

Interviews are expected to take place 13 th August 2026.

Ysgol Friars is committed to safeguarding and promoting the wellbeing of children and young people and expects that all of its staff and volunteers will share this commitment.

Person Specification

Qualifications

Essential:

• Educated to GCSE level with a minimum of a grade C (or equivalent) at either Welsh (first language) or English (F)

Desirable:

• Vocational qualifications relating to software use (F)
• Evidence of continuing professional development (F)
• Formal further education qualification and /or degree in relevant discipline (desirable)

Experience

Essential:

• Working knowledge of Microsoft Office programmes (F/I)
• Information gathering and analysis (F/I/R)
• Awareness of principles behind Data Protection and GDPR (F/I)

Desirable:

• Working in an educational environment (F/I)
• Experience of SIMS software (F/I/R)
• Experience of VLE usage (F/I/R)
• Experience of working in data management (F/I)
• Experience of general office and administrative work (F/I/R)
• Experience of institutions of higher education (F/I)

Skills

Essential:

• Good ICT skills - Microsoft Office (F/I/R)
• Ability to focus on detail and accuracy. (F/I)
• Excellent communication skills (F/I/R)
• Excellent organisational and planning skills including the ability to be flexible in order to achieve targets. (I)
• Ability to work to deadlines. (I/R)
• Ability to form good working relationships with colleagues and external bodies. (I/R)
• Enthusiastic, innovative and forward-looking. (F/I)

Desirable:

• Ability to work with a diverse team of staff. (F/I)
• Ability to work to professional standards, to maintain confidentiality, to develop effective working relationships, think independently and make judgements and to influence others through persuasion/ discussion (I)
• Ability to work as part of a team, to take direction and to use initiative to prioritise work (I/R)
• Have good verbal and written communication skills when dealing with colleagues, pupils, parents or external agencies (F/I)
• Ability to develop new skills and make use of unfamiliar software programmes (I/R)
• Ability to communicate effectively through the medium of Welsh (F/I/R).

Evidence assessed from: Application form (F): Interview (I): References (R)

Job Description

PURPOSE:

Provide assistance and support for the school's administration team for learner groups and academic year groups.

CYFRIFOL I: Under the guidance of the Senior Leadership Team and accountable to the School Business Manager and Office Manager.

DISCLOSURE LEVEL: Enhanced

MAIN DUTIES AND RESPONSIBILITIES:

• Provide assistance and support in the efficient and effective day to day organisation of academic year groups and associated administrative tasks
• Assist with the organisation and preparation of materials for events such as Parents Evenings, Open Evenings and Induction Days, including liaising with the IT Manager and their assistant for virtual online sessions
• Assist with the arrangements for admissions to the school
• Producing and manipulating data and reports as required
• Under direction, to liaise effectively to ensure that information is shared appropriately.

For Faculty support:

• Use Management Information Systems and Microsoft Office programmes such as Word, Excel, PowerPoint etc to prepare documents and presentations and to develop and maintain data bases
• Assist in the development and reproduction of materials for a faculty under the direction the of the Head of Faculty as well as members of the Faculty Management Team when so required
• To assist in the photocopying, stapling, laminating, and binding of materials
• Help to keep notice boards up to date
• Maintain records
• Take notes and produce minutes of meetings
• Respond appropriately to telephone and electronic messages
• Support and assist with the preparation, reproduction, collation and filing of documents
• Assist in liaising and fostering links with external agencies and various curriculum areas of the school
• Administrative Support in relation to school trips.

Other responsibilities

• To participate in the school's appraisal scheme, ensuring that performance standards and targets are set and met within the agreed timescale
• Liaise with and complete work for staff of the school
• General office duties to include but not limited to answering phone calls and queries, emails, printing, supporting visitors on site, dealing with pupils and parents/carers.
• To undertake any other reasonable duties as directed.

General

• Responsible for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the school's Health and Safety Policy.
• Operate within the school's policies in relation to equal opportunities and equality.
• Responsibility for managing information in accordance with the School's information management standards and guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Undertaking any other reasonable duty which corresponds with the salary level and responsibility level of the job.
• Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.

The list of responsibilities above is not exhaustive, administrative staff may be asked to undertake all reasonable additional duties as directed by SLT or their line manager.

The job description and allocation of particular responsibilities may be amended by agreement from time to time.