• Location: Swansea,
  • Subject: Support
  • Salary Type: Not Supplied
  • Salary Range: Not Supplied
  • Language: English
  • Closing Date: 02 June, 2023 12:00 AM

This job application date has now expired.

Pen y fro Primary School - Administration & Organisation Assistant

Swansea Council
The Headteacher and Governing Body of Pen y fro Primary School wish to appoint an Administration & Organisation Assistant to provide, administrative, clerical and secretarial support in this happy, caring and successful school.
This is an exciting opportunity for someone who has proven ability and expertise, and can demonstrate the highest standards. The successful candidate will be a creative thinker who embraces change and believes in teamwork and collaboration.
You will work closely with the Headteacher, senior leadership team, staff, parents, children and governors. The ability to create a welcoming and friendly atmosphere to the school is essential.
In addition to the usual administrative tasks, responsibilities will include, maintaining and updating databases and spreadsheets, purchasing, processing invoices, dealing with complex reception/visitor matters, liaising with parents in a confident and friendly manner. The successful candidate will also be Clerk to Governors, recording the decisions of meetings and creating minutes. These meetings can take place outside office hours.

We are looking for someone who:
  • Has excellent communication skills both written and verbal
  • Is committed to building positive relationships with pupils, parents and staff
  • Is able to work constructively and flexibly as part of a team
  • Has excellent interpersonal and organisational skills, suitable for working in a busy school office
  • Has a confident and approachable attitude, as well as the ability to work well under pressure
  • Has good literacy/numeracy skills and excellent IT skills including Microsoft packages
  • Experience of using HWB, SIMS and FMS would be advantageous, but not essential, as training will be provided
  • Will be willing to contribute to the broader life of the school community
  • Will be innovative and flexible in their approach

We can offer you:
  • An excellent opportunity and scope to develop your own skills and to make a contribution to whole school improvement
  • The chance to work as part of a dedicated, friendly and highly supportive team
  • The opportunity to work within a school community

If you would like to contact the school to arrange a visit or discuss the role, please email the Headteacher, Mrs Rachel Lewis at

Letters of application and a completed application form must be submitted to the Headteacher, Mrs Rachel Lewis at
We are committed to safeguarding the welfare of children and expect all staff to share this commitment. An enhanced DBS check is required for the successful applicant. Within Swansea Council there is a "Safeguarding is Everybody's Business" principle, and this applies to all Swansea Council employees, elected members, volunteers and contractors.Further details can be found at
Application form - school-based support staff (Word doc) [134KB]
Penyfro Primary School - Admin & Org Assistant job description (PDF) [175KB]