• Location: Cardiff, CF10 5FE
  • Subject:
  • Hours: Full time
  • Contract: Fixed Term
  • Salary Type: Annual
  • Salary Range: £20,000.00 - £25,000.00
  • Language: English
  • Closing Date: 03 April, 2024 12:00 AM

This job application date has now expired.

HE Administrator (HEC101123)

HE Administrator (HEC101123)

Cardiff and Vale College
Internal / External Vacancy

Ref: HEC101123
Job Title: HE Administrator
Contract: Full Time, Fixed Term until July 2025
Hours: 37
Salary: £21,278 - £22,790 pro rata

An exciting opportunity has arisen for a HE Administrator within the Widening Participation department at Cardiff and Vale College. This role will be based across campuses.

Responsibilities include:
  • Assist in the enrolment of all students both at the college and with partner universities.
  • Support the maintenance of student records on the college EBS system and with university partners by updating personal details, processing change of circumstance forms and other data entry
  • Support HE Registrar to ensure all relevant teaching staff have Recognised Teacher Status or equivalent.
  • Assist with collation of CVs and with placements in relation to University PgCE students undertaking a placement in the college.
  • Assist HE Registrar and Finance colleagues to ensure the college receives all HE income due from partner universities and other training organisations and all payments are recorded on EBS.
  • Service programme board and other HE Subcommittee meetings to include the collation of papers and minute taking.
  • Service Pearson HN Assessment Boards as required to include the collation of papers and minute taking.
  • Service HE validation panels to include minute taking and confirmation of outcome.
  • Assist with the maintenance of course information on the website and other marketing materials.
  • Welsh language skills would be desirable for this role.
The successful candidate will have a sound educational background with good literacy and numeracy skills. Also will have experience of using Student Records Systems within an Educational Environment.
Applications are to be made using the Cardiff and Vale College application form only. The college welcomes applications in Welsh. Applications submitted in Welsh will not be treated less favourably than an application in English. If we invite you to interview, let us know if you would like us to conduct the interview and assessment process in Welsh.

The closing date for completed applications 03/04/2023 at 12:00pm.

To find out more or apply go to or contact the Human Resources Department on 02920250311 or

All vacancies are subject to a Disclosure and Barring Service (DBS) check and employment will not commence without a valid up to date DBS check. This is a contractual agreement that must be in place before your employment starts. The College's procedure for the Suitability of Ex-offenders for Employment is available upon request.

These are contractual agreements that must be in place before your employment can commence.

We are committed to the recruitment and retention of disabled people, and are a positive disability confident scheme employer.