THE DETAILS:
- Location: Llangefni, Isle of Anglesey, LL77 7HY
- Subject: Administrator
- Hours: Full Time
- Contract: Permanent
- Salary Type: Annually
- Salary Range: £19,980 - £21,395
- Language: Bilingual
- Closing Date: 07 June, 2022 12:00 PM
This job application date has now expired.
For further information and application form, please visit - https://www.gllm.ac.uk/jobs
KEY PURPOSE
To provide confidential administrative support to programme areas.
MAIN DUTIES AND RESPONSIBILITIES:
1. To develop and maintain systems and procedures for the monitoring of the following, working closely with the management team:
a) part time staff schedules of work, pay claims and budget
b) staff overtime requests and claims and toil records
c) consumable budgets
d) arranging and minuting meetings
e) arranging and processing performance reviews, observations & professional discussions
f) ordering stationery, equipment etc and logging appropriately
g) assisting in collating promotional material
h) assisting with organising events, both scheduled and bespoke
room bookings
i) liaising regarding internal and external meetings/partnerships
j) collating staff timesheets for specific projects
k) Registering learners with awarding bodies as needed.
2. To keep up-to-date records of all full and part-time staff details including application forms, induction, 3-month review and probation records, appraisal and staff development records.
3. To develop and maintain a variety of filing systems to ensure that information can be retrieved easily by appropriate personnel.
4. To provide front line customer contact with external potential and existing clients, parents, students, and others and to deal with internal communications.
5. To organise and minute meetings as required by the management team.
6. To handle all postal communications in and out of programme areas and ensure they are distributed promptly and efficiently.
7. To ensure effective communication links are maintained with reception/admin and registry staff.
8. To ensure that the bilingual and multi-cultural ethos of the College is maintained and developed via communications and resources.
9. To manage the diaries and appointments of the management team and ensure management coverage over holiday periods.
10. To assist in the marketing and recruitment activities of the College and participate in open day/evenings, recruitment events, etc.
11. Ensures compliance with relevant legislation – Data Protection, Health & Safety in all aspects of the post holder’s duties.
12. To carry out any other related duties as requested by the Assistant Principal or relevant manager.
JOB REQUIREMENTS
See attached......
KEY PURPOSE
To provide confidential administrative support to programme areas.
MAIN DUTIES AND RESPONSIBILITIES:
1. To develop and maintain systems and procedures for the monitoring of the following, working closely with the management team:
a) part time staff schedules of work, pay claims and budget
b) staff overtime requests and claims and toil records
c) consumable budgets
d) arranging and minuting meetings
e) arranging and processing performance reviews, observations & professional discussions
f) ordering stationery, equipment etc and logging appropriately
g) assisting in collating promotional material
h) assisting with organising events, both scheduled and bespoke
room bookings
i) liaising regarding internal and external meetings/partnerships
j) collating staff timesheets for specific projects
k) Registering learners with awarding bodies as needed.
2. To keep up-to-date records of all full and part-time staff details including application forms, induction, 3-month review and probation records, appraisal and staff development records.
3. To develop and maintain a variety of filing systems to ensure that information can be retrieved easily by appropriate personnel.
4. To provide front line customer contact with external potential and existing clients, parents, students, and others and to deal with internal communications.
5. To organise and minute meetings as required by the management team.
6. To handle all postal communications in and out of programme areas and ensure they are distributed promptly and efficiently.
7. To ensure effective communication links are maintained with reception/admin and registry staff.
8. To ensure that the bilingual and multi-cultural ethos of the College is maintained and developed via communications and resources.
9. To manage the diaries and appointments of the management team and ensure management coverage over holiday periods.
10. To assist in the marketing and recruitment activities of the College and participate in open day/evenings, recruitment events, etc.
11. Ensures compliance with relevant legislation – Data Protection, Health & Safety in all aspects of the post holder’s duties.
12. To carry out any other related duties as requested by the Assistant Principal or relevant manager.
JOB REQUIREMENTS
See attached......